Keeway Square Dance Club By-laws
Article I - Name
The name of this non-profit organization shall be “The Keeway Swingers” hereinafter referred to as “The Club” or “Keeways”.
Article II - Object
The primary purpose of the club is to provide a friendly relationship and companionship. To promote an active interest and participation in the art and development of the square and round dance movement, and other special activities.
The Keeway swingers of Fremont will hereinafter be a member of The NCSDA. which is an affiliate member of the California Square Dance Council inc., and the United Square Dancers of America, until such time as the club votes otherwise.
Article III - Membership & Dues
Section 1:
Qualifications:
Anyone wishing to qualify for membership in the club must meet and maintain the following:
A. Be no less than 18 years of age.
B. Any visiting dancers wishing to join the club must fill out an application and present it to the president. Membership will be granted upon review and approval by the executive board.
Section 2:
Membership:
A. All club members shall work toward enlarging the club membership.
B. In the event special circumstances arise, preventing attendance for a period of one (1) month, a leave of absence may be granted upon written request to the executive board. Members shall be in good standing with dues paid to date. Leave shall not exceed three (3) months.
C. Should a member be absent only one (1) month after having applied for a leave of absence, members shall pay dues for said month as though membership had not discontinued.
D. If a member leaves the club, not attending or not paying dues for a period of one (1) month without notifying the treasurer or executive board in writing, their membership will be terminated.
Section 3:
Honorary members may be designated by secret vote of tee membership. They shall:
A. Have no vote.
B. Pay no dues.
C. Hold no office.
Secton 4:
Members shall at all times conduct themselves with decorum. Any rudeness, profanity, or actions which can in any way cause the club to suffer a bad reputation will result in expulsion from the club. Such members shall be notified, in writing, of a hearing before the executive board. The board shall make a recommendation to the membership, including the vote of the board. A two third (2/3) vote of the membership shall be required for expulsion.
Section 5:
Dues:
The amount of dues and/or assessments shall be set by the executive board with the approval of the membership.
Section 7:
Voting:
Each member shall have one (1) vote. Members shall vote only in person.
Article IV - Meetings
Section 1:
Regular dance night shall be held on Thursday at a time and place determined by the executive board.
Section 2:
Business meetings shall normally be conducted on the third regular weekly dance night of January, March, April, May, July, September, and November. And normally shall not exceed 1/2 hour.
Section 3:
Special meetings may be called by the president or the executive board.
Section 4:
The annual meeting shall be on the 3rd Thursday of May, at which time elections shall be held, unless otherwise ordered by the executive board.
Section 5:
Hoedowns shall normally be held on the fourth Saturday night of January, April, and October. The October Hoedown shall be the club’s anniversary.
Section 6:
Newer dancers hoedowns shall normally be held on the third Friday night of November and March.
Section 7:
Special hoedowns may be scheduled subject to availability of out-of-town callers.
Section 8:
A quorum for general business and special meetings shall consist of twelve (12) members including at least (1) elected officer, or, when the club membership enlarges to sixty (60) or more members, a quorum shall consist of 20% of the membership, including one (1) elected officer, with majority of votes cast passing a motion, except as stated elsewhere in these by-laws.
Article V - Officers and their elections
Section 1:
The elected officers of this club shall be president, vice president, secretary, treasurer, delegate, and alternate delegate.
Section 2:
Officers shall be elected annually by ballot at the third dance night in may. When there is but one (1) candidate for an office, the ballot for that office may be dispensed with, and the chair may declare the candidate elected. For election of officers only, a member having a valid reason for being absent shall be entitled to an absentee ballot.
Section 3:
Officers shall serve for a term of one (1) year beginning July 1st, or until their successors have been elected and may succeed themselves in office. No officer shall hold more than one (1) elected office at the same time.
Section 4:
At the regular business meeting in march the president with the approval of the executive board shall appoint the nominating committee of three (3).
Section 5:
The nominating committee shall select one (1) or more candidates for each office.
Section 6:
Nominations from the floor for each office may be made at the April business meeting. The nominee must be present or give his consent in writing.
Section 7:
The newly elected officers shall attend one (1) executive board meeting before taking office.
Section 8:
In the month of June the newly elected officers shall be formally installed in their offices.
Section 9:
Vacancy in the office of vice president, secretary, treasurer and alternate delegate shall be filled by vote of the membership. Vice president shall fill the vacancy of the office of president. Alternate delegate shall fill the vacancy of the office of delegate.
Section 1o:
Any elected officer may be removed by two-third (2/3) vote of the membership.
Article VI - Duties Of Officers
Section 1:
The duties of the officers shall be defined in the officers handbook.
Article VII - Executive Board
Section 1:
Shall consist of elected officers and partners, and immediate past president.
Section 2:
Shall meet at least once a month at the call of the president to coordinate club activities and club policies.
Section 3:
Shall have equal voice and vote.
Section 4:
Four (4) of the elected offices constitutes a quorum to conduct any club business.
Section 5:
Any elected officer of this club who has been absent from two (2) successive monthly executive board meetings, or has been absent a total of three (3) regular monthly business meetings without just cause may have his office declared vacant by the executive board.
Article VIII - Caller
Section 1:
Tue club shall pay for the services of a club caller.
Section 2:
The caller and the immediate family shall be associate members of the club. Caller may give advice and assistance to the club as deemed necessary for good management, and good dancing pleasure.
Section 3:
Caller may recommend the selection of assistant or replacement caller subject to the approval of the president. Caller may attend all club meetings.
Article IX - Property
Section 1:
Property accumulated and known as club property shall be in the custody of the president or responsible person designated by him and shall be inventoried prior to being passed onto the succeeding president.
Section 2:
Obsolete club property may be disposed of at the president’s discretion.
Article X - Parliamentary Authority
The rules contained in the current edition of Robert’s Rules of Order newly revised shall govern the club in all cases not definitely provided for in these bylaws.
Article XI - Amendments
Section 1:
By-laws may be amended at any regular meeting or special meeting called for that purpose provided two (2) weeks written notice is given to the club members and a copy of the proposed amendment is enclosed. Two thirds (2/3) of votes cast shall be necessary to adopt. 51% of the membership in good standing constitutes a quorum.
Section 2:
Any member may submit a request for an amendment to the executive board, who shall study the proposal and submit it to the membership with its recommendation.
Article XII - Dissolution of Club
In the event of the dissolution of the club, any assets will be donated to a charity to be decided upon by the majority of the membership in good standing at the time of dissolution.